{"id":1395,"date":"2026-07-10T07:39:40","date_gmt":"2026-07-10T07:39:40","guid":{"rendered":"https:\/\/group.kreedix.ee\/?page_id=1395"},"modified":"2026-07-10T07:59:12","modified_gmt":"2026-07-10T07:59:12","slug":"procedure-for-restricting-the-visibility-of-a-personal-profile","status":"publish","type":"page","link":"https:\/\/group.kreedix.ee\/en\/procedure-for-restricting-the-visibility-of-a-personal-profile\/","title":{"rendered":"Procedure for Restricting the Visibility of a Personal Profile"},"content":{"rendered":"\t\t
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Procedure for Restricting the Visibility of a Personal Profile<\/h1>\t\t\t\t<\/div>\n\t\t\t\t<\/div>\n\t\t\t\t\t<\/div>\n\t\t<\/div>\n\t\t\t\t\t<\/div>\n\t\t<\/div>\n\t\t\t\t
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Restriction of the public visibility of a person\u2019s business data in the Inforegister database and related services<\/strong><\/h4>

Effective from: 20.08.2021
Last amended: 01.07.2026

<\/p>

1. Purpose of the document<\/h3>

This procedure explains what restriction of the visibility of a personal profile means in the Inforegister database and related services, when it may be requested, and what such restriction includes and does not include.<\/p>

Inforegister and related services process business-related data in order to support transparency of legal and commercial transactions, the reliability of the business environment, assessment of business risks, credit decisions, background checks of contractual partners, the visibility of companies, and the understanding of information originating from public and lawful sources.<\/p>

Restricting the visibility of a personal profile is an additional safeguard intended to reduce the public discoverability of a person\u2019s separate profile.<\/p>

2. Inforegister database and related services<\/h3>

For the purposes of this procedure, the term Inforegister database is used in a broad sense.<\/p>

It includes business data processed in the Inforegister environment and in related services, including data that may be used in the provision of Inforegister, Storybook, 1Contact, Kreedix and other services belonging to the same group of companies or otherwise related services.<\/p>

These services may use the same or partly overlapping data originating from public and lawful sources. However, the manner of display, purpose, scope visible to the user and legal basis for processing may differ from service to service.<\/p>

Restricting the visibility of a personal profile primarily means restricting the person\u2019s separate public profile and the related public display in those services where such a profile or public person view is visible to users.<\/p>

It does not automatically mean deletion of data from all Inforegister, Storybook, 1Contact, Kreedix or other related-service databases, internal systems, business-risk assessment models, contractual services, logs, archives or other data layers, where there is an ongoing legal basis for processing the data.<\/p>

3. Scope of this form<\/h3>

This form may be used to request restriction of the public visibility of a person\u2019s separate profile.<\/p>

The form is not an automatic request for deletion of data. Submitting the form also does not mean that all business-related data concerning the person will be removed from company profiles, business-relationship views, credit-risk assessment data layers, related services or the internal data stores of Inforegister.<\/p>

If a person wishes to submit a separate request for access to data, rectification of data, deletion of data, restriction of processing or objection to processing, this will be treated as a separate data-subject request.<\/p>

4. What does restricting the visibility of a personal profile mean?<\/h3>

Restricting the visibility of a personal profile means that the person\u2019s separate profile is no longer publicly visible to users who are not logged in, or otherwise to the general public.<\/p>

When the public visibility of a profile has been restricted, the closed profile view no longer displays substantive public information about the person. As a result, the profile content is not available to search engines in the usual manner and is not substantively indexable.<\/p>

When Inforegister restricts the visibility of a personal profile, Inforegister automatically or at the first technical opportunity submits a request to the main search engines to remove or re-crawl the relevant profile link.<\/p>

The speed at which search engines remove results or cached content is not fully controlled by Inforegister, but depends on the search engine\u2019s own indexing cycle, technical rules and procedure.<\/p>

Restricting the visibility of a personal profile does not mean that business-related data concerning the person is deleted from the entire Inforegister database or related services.<\/p>

5. Public display and data processing are different operations<\/h3>

Restricting the public visibility of personal data means restricting the display of data in a public web view or in service views directed at a broad user base.<\/p>

It does not automatically mean that processing of the data is terminated in all systems.<\/p>

In the databases of Inforegister and related services, data processing may continue, for example, for the following purposes: ensuring the currency of business data; assessing business risk and credit risk; background checks of contractual partners; preventing fraud and misuse; protecting legal claims; service security and logging; accounting, invoicing and customer relations; linking and updating data originating from public registers.<\/p>

Thus, visibility restriction is primarily a restriction on public display, not an automatic termination of all data processing.<\/p>

6. A personal profile and a company profile are different views<\/h3>

In the Inforegister database and related services, a distinction must be made between a person\u2019s separate profile and a company profile.<\/p>

A personal profile aggregates on one view the business roles, relationships and business data concerning a person that originate from public or lawful sources.<\/p>

A company profile describes a specific company, its management, representation rights, owners, identified beneficial owners, financial indicators, risks, reporting, fields of activity, contact details and other company-related data.<\/p>

If Inforegister restricts the public visibility of a person\u2019s separate profile, this does not automatically mean that the person\u2019s name, role or relationship will be removed from the company profile where that information is necessary in order to understand the company data.<\/p>

7. Integrity of the company profile and data quality<\/h3>

The purpose of a company profile is to give the user a complete and accurate overview of the company. Such an overview is not possible without the natural persons connected with the company, because the company\u2019s management, representation rights, ownership relationships, identified beneficial owners, historical roles and related companies are expressed through specific people.<\/p>

Personal data connected with a company cannot be treated solely as part of a separate personal profile. Such data is at the same time part of the company\u2019s data. If a person were removed from a company profile solely because the person\u2019s separate profile is closed, the company profile could become not only incomplete, but also defective from a data-quality perspective.<\/p>

In such a situation, the same person associated with the company would remain visible in official registers, including the Commercial Register, and in other credit and business information portals, while the relationship would be missing from the Inforegister company profile. To the user, this could create the misleading impression that the Inforegister database is incomplete, outdated or technically defective.<\/p>

Inforegister\u2019s purpose is not to create a distorted or artificially fragmented data view of a company. Therefore, Inforegister may restrict the public visibility of a person\u2019s separate profile while retaining the person\u2019s name, role and relationship on the company profile to the extent necessary for understanding the company\u2019s management, representation rights, ownership, identified beneficial owners, history, business relationships, data quality and reliability.<\/p>

8. Personal data connected with a company<\/h3>

If a person is or has been a member of the management board, shareholder, identified beneficial owner, founder, contact person, authorised representative or holds another role connected with business activity, that information may form part of the company\u2019s public background information.<\/p>

The purpose of such data is not to describe the person\u2019s private life, but to provide an overview of the company\u2019s management, representation rights, ownership relationships, identified beneficial owners, business relationships, history and reliability.<\/p>

Data relating to a business role is therefore not automatically removed from a company profile solely because the person wishes to restrict the visibility of their separate personal profile.<\/p>

9. Related services: Inforegister, Storybook, 1Contact, Kreedix and other services<\/h3>

Business data contained in or connected with the Inforegister database may be used in different services for different purposes.<\/p>

For example, the same or partly overlapping dataset may be necessary: in Inforegister for displaying company background information, business relationships, credit risk and public business information; in Storybook for managing company visibility, a digital profile, marketing information, brand image and company content pages; in 1Contact for supporting contacts, sales activity, competitive analysis or business-to-business communication; and in Kreedix for assessing credit risk, payment behaviour, claims, debt management or the background of contractual partners.<\/p>

For this reason, visibility restriction is assessed by service and by data category. If a person\u2019s separate public profile is closed or its visibility is restricted in one service, this does not automatically mean that business-related data concerning the same person may not be used in another service where there is a separate purpose and legal basis for doing so.<\/p>

10. Relationship with the Commercial Register, public sources and the public nature of business data<\/h3>

Inforegister uses public and lawful sources, including data from the Commercial Register, when processing business data.<\/p>

The Commercial Register is the official register whose function is to record data entered in the register concerning legal persons. Commercial Register data is an important primary source, but it does not always provide the user with a complete picture of a company\u2019s financial position, payment behaviour, credit risk, business relationships, management history, related persons or reliability.<\/p>

Inforegister does not replace the Commercial Register and is not a state register. Inforegister is an environment for business information, credit information and business analytics, the purpose of which is to make data originating from public and lawful sources understandable, comparable and practically usable for the user.<\/p>

Inforegister is therefore not limited to the technical reproduction of register data. Based on data originating from public and lawful sources, Inforegister may prepare aggregate views, credit assessments, credit scores, risk indicators, relationship maps, historical overviews, payment-behaviour assessments, comparisons by field of activity and other analytical indicators.<\/p>

The purpose of such analytical processing is not to disclose information concerning a person\u2019s private life, but to help users assess a company\u2019s background, credit risk, solvency, reliability, management, ownership relationships and business connections.<\/p>

Without analysing, comparing, linking and assessing risk based on data, it would not be possible to provide a substantive credit or business background assessment service. Credit-risk assessment inherently requires that data from different sources be processed together, compared, updated and presented to the user as an understandable assessment.<\/p>

Consequently, an Inforegister company profile may contain more information than the Commercial Register card. This does not in itself constitute excessive data processing where the data is connected with business activity, originates from lawful sources and is processed in accordance with the principles of purpose limitation, proportionality and legitimate interest.<\/p>

If a person considers that a specific data category or analytical indicator is incorrect, outdated or disproportionate, they may submit a reasoned request concerning that matter. Such a request is assessed by reference to the specific data category and processing purpose. This does not mean that Inforegister must automatically limit itself to the technical reproduction of the Commercial Register card only.<\/p>

11. Other credit and business information portals<\/h3>

The display of business-related personal data is not unique to Inforegister.<\/p>

Data concerning company managers, owners, identified beneficial owners, related persons, payment behaviour, credit risk, business relationships and background information is also displayed by other credit, business-information and background-check portals. The same or similar data may also be visible in the Commercial Register, public registers, official notices, company websites, documents, search engines and other lawful sources.<\/p>

This means that Inforegister is often not the only or the original source where business-related data appears. Inforegister\u2019s role is to aggregate, analyse and present data originating from public and lawful sources in a form understandable to users.<\/p>

If a person submits to Inforegister a request for extensive removal or concealment of their business-related data, Inforegister may also assess whether the same or similar information remains publicly available in other registers, portals or public sources.<\/p>

If the data subject claims that Inforegister\u2019s processing specifically causes them concrete harm, risk or a disproportionate interference, Inforegister may ask the data subject to explain the particular impact of Inforegister\u2019s processing compared with the publication of the same or similar data in other public sources or business-information portals.<\/p>

In such a case, Inforegister may also request information on whether the data subject has submitted similar requests to other data publishers or portals where the same or similar data is publicly available. The purpose of asking for such information is not to restrict the exercise of data-subject rights, but to assess the justification, proportionality, actual impact and specific circumstances of the request.<\/p>

If the same or similar information remains publicly visible in the Commercial Register, other credit and business information portals or other lawful sources, an extensive removal request directed only against Inforegister may not achieve the data subject\u2019s stated objective. In such cases, Inforegister assesses the request separately, taking into account both the data subject\u2019s rights and the legitimate interests of Inforegister, service users and third parties.<\/p>

Each service provider is responsible for ensuring that its own processing is lawful, purposeful and proportionate. Inforegister is not responsible for how other registers, portals or data publishers process the same or similar data.<\/p>

12. Relationship maps, aggregate views and visualisations<\/h3>

Inforegister and related services may display data concerning companies and persons also as aggregate views, relationship maps, graphs or visualisations.<\/p>

The purpose of such views is to help understand company management, ownership, identified beneficial owners, related companies, historical roles, business relationships and business risks.<\/p>

Visualisation does not change the nature of the data into private-life information. It is a clearer and more practical presentation of business-related data.<\/p>

If the visibility of a person\u2019s separate profile is restricted, Inforegister may also restrict public aggregate views directly connected with that profile. This does not, however, mean that all references to the person\u2019s business roles disappear from company profiles or from data layers necessary for assessing business risk.<\/p>

13. What visibility restriction does not mean<\/h3>

Restricting the visibility of a personal profile does not automatically mean: deletion of all personal data from the databases of Inforegister or related services; removal of the person\u2019s name or role from a company profile; deletion of historical business relationships; removal of data from the Commercial Register or other public sources; removal of data from other credit, business-information or background-check portals; removal of data from the internal or contractual data layers of Kreedix, Storybook, 1Contact or other related services; immediate deletion of search-engine caches; or deletion of internal logs, archives, case-handling data or backups of Inforegister or related services where their retention has a legal, technical or evidentiary basis.<\/p>

14. When visibility is restricted<\/h3>

Inforegister may restrict the public visibility of a person\u2019s separate profile where the person submits the relevant request and their identity has been verified.<\/p>

Visibility may also be restricted as a matter of goodwill, even if the person does not submit extensive evidence of a specific risk.<\/p>

If a person refers to a specific risk, such as threats, harassment, stalking, identity theft, police or court proceedings or another provable risk, Inforegister may request additional explanations or documents.<\/p>

Inforegister assesses each request on the basis of its content, the scope of the data, the purpose of processing, the legal basis and the specific circumstances.<\/p>

15. Submission of the request and verification of identity<\/h3>

A request to restrict the visibility of a personal profile is submitted through the relevant Inforegister request form.<\/p>

Inforegister does not process a request to restrict the visibility of a personal profile solely on the basis of an ordinary email. If a person sends a request by email, Inforegister directs the requester to complete the relevant request form.<\/p>

The same applies where the request has been sent as a digitally signed document. A digitally signed communication may help verify the requester\u2019s identity, but in order to process the visibility-restriction request, the requester must still complete the Inforegister request form so that the content, scope, confirmations and handling data of the request are submitted in a uniform and verifiable format.<\/p>

Use of the request form is necessary in order to: verify the requester\u2019s identity; link the request to the correct personal profile; prevent erroneous or malicious requests submitted on behalf of another person; record the date, content and scope of the request; ensure that the requester has reviewed the terms of visibility restriction; and process similar requests uniformly and verifiably.<\/p>

When submitting the form, the requester confirms the submission of the request through their email address. Preferably, the email address used is one associated with the requester or with a company connected to the requester in the Inforegister database, the Commercial Register or another public or lawful source.<\/p>

If the requester uses another email address or if Inforegister has a reasonable doubt as to the requester\u2019s identity, authority to represent or the lawfulness of the request, Inforegister may ask for additional data, confirmations or documents.<\/p>

By submitting the request form, the requester confirms that they have reviewed the following documents: 1. the legitimate interests assessment; 2. the privacy terms; 3. this procedure for restricting the visibility of a personal profile.<\/p>

Reviewing these documents is necessary so that the requester understands what visibility restriction means, what it does not mean, for what purposes Inforegister and related services process business data, and why restricting the visibility of a personal profile does not automatically mean deletion of all business-related data concerning the person from the entire database or from company profiles.<\/p>

If the request form has been duly submitted and the requester\u2019s identity has been sufficiently verified, Inforegister checks the person\u2019s profile, related data and the scope of the request. Visibility restrictions are then applied and the requester is notified by email of the actions taken.<\/p>

If the request is unclear, incomplete, concerns the wrong person or cannot be processed because the requester cannot be identified, Inforegister may leave the request unprocessed until the deficiencies have been remedied.<\/p>

16. Processing of the request<\/h3>

After a duly submitted request has been received, Inforegister checks the person\u2019s profile, related data, the scope of the request and the data submitted for verifying the person\u2019s identity.<\/p>

If the request is duly submitted and the person has been sufficiently identified, Inforegister processes the visibility-restriction request in an automated or semi-automated manner. Actions connected with restricting the public visibility of a personal profile are generally performed within 24 hours on business days.<\/p>

The actions may include restricting the public visibility of the person\u2019s separate profile, removing the content of the closed profile from the view of users who are not logged in, submitting a removal or re-crawling request to search engines, and recording the actions taken in a processing log.<\/p>

After the actions have been taken, the requester is notified by email. In the notification, Inforegister may explain which actions were taken, to what extent visibility was restricted and what the visibility restriction does not include.<\/p>

If the request is unclear, incomplete, concerns the wrong person or cannot be processed because the person cannot be identified, Inforegister may request additional data or explanations. In such a case, the 24-hour period does not begin to run until the request has been duly submitted and the person sufficiently identified.<\/p>

17. Search engines and cache<\/h3>

When the public visibility of a person\u2019s profile is restricted, the content of the closed profile is no longer publicly visible to users who are not logged in. In such a case, search engines can no longer read or index the substantive profile information in the usual manner.<\/p>

After the visibility of a personal profile has been restricted, Inforegister automatically submits a request to the main search engines to remove or re-crawl the relevant profile link.<\/p>

For Google, Inforegister submits the removal request through Google Search Console and, in ordinary circumstances, the reference to the closed profile is removed from Google search results in approximately 24 hours. Inforegister cannot, however, give an absolute guarantee as to the final removal time by Google or any other search engine, because search-result updates depend on the search engine\u2019s own technical rules, schedule and decisions.<\/p>

For other search engines, including Bing, the time for removal or re-crawling may differ and depends on the procedure and indexing cycle of the relevant search engine.<\/p>

Inforegister does not guarantee that a search engine will remove a previous search result, title, description or cached information immediately after the profile is closed. Search-engine results, caches, archives and indexing cycles are not fully under Inforegister\u2019s control.<\/p>

After submitting a removal request, Inforegister does not carry out continuous follow-up checks of search-engine results and does not send separate confirmations as to when the search engine has removed, changed or re-indexed a particular result.<\/p>

A search engine may in certain cases display earlier references, descriptions or archived data even after the profile has been closed. This may occur because of the search engine\u2019s cache, an archived copy, third-party websites, repeated user searches, indexing delays or the search engine\u2019s own data processing.<\/p>

If the person wishes to monitor whether and when search-engine results change, they must check this themselves in the relevant search engine. Inforegister\u2019s obligation is limited to restricting the public visibility of the profile and submitting an automatic removal or re-crawling request to the search engine.<\/p>

If, after the profile has been closed, a search engine continues to display an earlier reference, description or archived result, the person may also contact the relevant search engine directly and use the search engine\u2019s own removal or refresh request forms.<\/p>

For Google, the person may use, for example: Google \u201cRemove outdated content\u201d for situations where a page has already been changed, closed or removed but Google still displays an old result, title, description or cached information: https:\/\/search.google.com\/search-console\/remove-outdated-content; Google \u201cResults about you\u201d, through which a person can monitor and request removal from Google Search of search results containing their personal data: https:\/\/myactivity.google.com\/results-about-you; or the removal request function available from the Google search result by opening the additional information or three-dot menu next to the result and selecting the relevant removal options. Google has created \u201cResults about you\u201d and search-result removal options so that individuals can request and monitor the removal of search results containing their personal information themselves.<\/p>

For Bing and Microsoft, the person may use, for example: Bing Webmaster Tools – Content Removal, Bing\u2019s tool for removing content at specific URLs: https:\/\/www.bing.com\/webmasters\/tools\/contentremoval; and Microsoft Bing – Report a concern, Microsoft\u2019s form for reporting a concern or submitting a removal request concerning a Bing result: https:\/\/www.microsoft.com\/en-us\/concern\/bing<\/p>

Inforegister is not responsible for how Google, Bing or any other search engine processes a removal request submitted by the person themselves. Monitoring search-engine results, submitting additional requests and checking removal confirmations are the person\u2019s own option and responsibility.<\/p>

18. Rectification of incorrect data and business-related contact details<\/h3>

If a person considers that data displayed in Inforegister or related services is incorrect, outdated or misleading, the person must provide a specific and detailed reference to the data, data field or data category that needs to be rectified.<\/p>

A general statement that \u201cthe data is incorrect\u201d, \u201crectify all data\u201d or \u201cbring the data into line with the Commercial Register\u201d is not sufficient if it does not identify the specific data field, company, person, role, address, contact detail, relationship, date, assessment or other data category the requester has in mind.<\/p>

Where possible, the requester should provide a specific link, screenshot, company name or registry code, a description of the data field requiring rectification, an explanation of the alleged error and the correct information or a document confirming the correction.<\/p>

If the request is general, unclear or does not make it possible to identify which specific data should be checked, Inforegister may request additional explanations from the requester. Until the necessary detailed information has been provided, Inforegister cannot substantively process the rectification request.<\/p>

If the requester refers to several companies or claims that \u201call data\u201d is incorrect, the requester must indicate separately for each company and for each data item to be rectified which data field the requester considers incorrect and what the correct information should be.<\/p>

Incorrect, misleading or clearly excessive data is rectified, restricted or removed in accordance with the source of the data, the purpose of processing, the legal basis and the specific circumstances.<\/p>

Inforegister does not collect or search for persons\u2019 private contact details, such as a private personal telephone number, personal email address or residential address, for the purpose of publishing them on a personal profile.<\/p>

If Inforegister or related services display a telephone number, email address or address, it is generally connected with the contact details of a company, FIE, apartment association, non-profit association, foundation or other legal or economic activity. Such data may originate from the Commercial Register, data published by the company itself, the company\u2019s website, public registers, official notices or other lawful sources.<\/p>

Company contact details are not automatically treated as a person\u2019s private contact details merely because the person is a management board member, FIE, representative, owner, identified beneficial owner or other person connected with the company.<\/p>

If a person considers that an address, telephone number or email address displayed in connection with a company is incorrect, outdated or should no longer be used as the company\u2019s contact detail, the relevant source from which the information originates must first be corrected. If the data originates from the Commercial Register, the data must be changed or removed in the Commercial Register. If the data originates from the company\u2019s website or another public source, the data must be changed in that source.<\/p>

After source data has changed, Inforegister may update, rectify or restrict the data displayed in its own database.<\/p>

In the case of FIEs, apartment associations and other forms of economic activity closely connected with a person, the address of the company or association may coincide with the person\u2019s place of residence. In such a case, displaying the address in Inforegister does not mean that Inforegister has collected the address in order to describe the person\u2019s private life. If the address is entered in the Commercial Register or another public source as the address of a company, FIE or association, it is treated primarily as contact information connected with the relevant business or association activity.<\/p>

If a person wishes the address of a company, FIE, apartment association or other entity not to be visible in public business data, they must first assess whether the relevant address can be changed in the Commercial Register or another primary source. Inforegister can update its data in accordance with changes in the source data.<\/p>

19. Objection to processing and proof of specific circumstances<\/h3>

If a data subject objects to data processing carried out by Inforegister on the basis of legitimate interest, the data subject must describe their specific situation and explain the particular, real and person-specific impact arising specifically from Inforegister\u2019s processing.<\/p>

General statements that the publication of business data could theoretically enable spam, unwanted contacts, mass collection, identity theft or other misuse are not sufficient in themselves if the data subject does not explain how and why their specific situation differs from the ordinary impact associated with the public nature of business data.<\/p>

If the same or similar business information remains visible in the Commercial Register, other public registers, credit and business information portals, company websites or other lawful sources, Inforegister may ask the data subject to explain the specific and disproportionate impact of Inforegister\u2019s processing compared with the publication of the same or similar data elsewhere.<\/p>

Where possible, the data subject must provide concrete circumstances or evidence, such as references to actual misuse, harassment, threats, an identity-theft incident, a security risk, court proceedings, police proceedings or another circumstance showing that their situation requires a different assessment from the ordinary case.<\/p>

If the data subject does not provide concrete circumstances or evidence and limits the objection to a general statement that any publication of business data may theoretically be unpleasant or risky, Inforegister assesses the objection on the basis of the information available. In such a case, Inforegister may conclude that a general and unsubstantiated objection does not override the legitimate interest of Inforegister, service users and third parties in processing business data.<\/p>

20. Deletion requests and objections<\/h3>

A request for deletion of personal data or an objection to processing does not automatically result in deletion of all data concerning the person.<\/p>

Such a request is assessed separately, taking into account the source of the data, the purpose of processing, the legal basis, the public nature of business data, the legitimate interests of third parties, the reliability of legal and commercial transactions and the person\u2019s specific circumstances.<\/p>

Where there is an ongoing legal basis for processing the data, Inforegister or a related service provider may continue processing the data even after a deletion request or objection has been submitted.<\/p>

If the request is granted in part, Inforegister may restrict public visibility, rectify data, remove incorrect data or apply other proportionate measures without deleting all data from the entire database.<\/p>

The data subject may not unilaterally determine that business-related data concerning them may be processed only in the form of a Commercial Register card and not as part of any analytical, credit-information or background-check service. Such a request is assessed according to the source of the data, the purpose of processing, the legal basis, the person\u2019s specific situation and the legitimate interests of Inforegister and third parties.<\/p>

21. Requests for deletion from the entire database<\/h3>

If a person requests deletion of their data from all databases of Inforegister and related services, this is treated as a separate data-subject request.<\/p>

Such a request is not fulfilled automatically merely because it has been submitted.<\/p>

For each data category, Inforegister assesses separately: the source from which the data originates; the service in which the data is used; the purpose for which the data is processed; the legal basis for processing; whether the data is necessary for business information, credit-risk assessment, contractual relationships, legal claims, security or the reliability of legal and commercial transactions; and whether deletion of the data would harm the integrity of business data, the legitimate interests of third parties or the reliability of the service.<\/p>

Where there is an ongoing legal basis for processing the data, processing may continue even where the person\u2019s public profile has been closed.<\/p>

22. Excessive, repetitive or unfounded requests<\/h3>

Inforegister responds to data-subject requests without undue delay and within the statutory deadline.<\/p>

The principles for restricting the visibility of a personal profile and for processing business data are explained in Inforegister\u2019s published documents, including: 1. the privacy terms; 2. the legitimate interests assessment; 3. the procedure for restricting the visibility of a personal profile.<\/p>

Before submitting further explanations, objections or requests, the requester must review these documents. By submitting the request form, the requester confirms that they have reviewed the documents and understands the principles of visibility restriction.<\/p>

If the data subject requests explanations separately for each individual data field, data category, company, relationship, service, recipient or other processing element, Inforegister assesses whether such a request is necessary and proportionate in view of the purpose of the request.<\/p>

Inforegister may respond by data categories, processing purposes, sources, recipient categories and legal bases if that form of response gives the data subject an understandable overview of the data processing and does not cause a disproportionate administrative burden.<\/p>

Inforegister is not required to prepare, each time, a separate manual legal analysis for every individual data field, company profile, person relationship, API use case or technical data layer if the relevant information is substantively already covered in the privacy terms, the legitimate interests assessment, the procedure for restricting the visibility of a personal profile, or if responding by categories is sufficient in view of the content of the request.<\/p>

If the requester considers that a specific point, sentence or principle contained in the documents remains unclear, the requester must refer precisely to that point, sentence or question for which an explanation is sought. A general statement such as \u201cexplain everything again\u201d, \u201cI do not understand\u201d or \u201canswer everything point by point\u201d is not sufficient if it does not identify the specific matter requiring further explanation.<\/p>

If a person submits repetitive, identical, manifestly unfounded or excessive requests, Inforegister may assess the administrative burden of processing the request and apply measures permitted by law.<\/p>

Such measures may include requesting additional explanations, refusing to fulfil a repetitive request, or charging a reasonable fee where fulfilling the request would cause a disproportionate administrative burden.<\/p>

Inforegister does not treat repetitive identical communications as a new request unless they contain new circumstances, new evidence or new legally relevant information.<\/p>

23. Restriction of the visibility of a company profile in exceptional cases<\/h3>

Restricting the visibility of a personal profile does not automatically mean that the person\u2019s name, role, representation right, management role, ownership relationship, identified beneficial-owner status or other business-related relationship is removed from the profile of the company connected with that person.<\/p>

The purpose of a company profile is to provide the user with an accurate, complete overview of the company that is consistent with public sources. Company management, representation, ownership, identified beneficial owners and business relationships are expressed through specific natural persons. Therefore, a person\u2019s role on a company profile cannot be treated solely as separate personal data, but is also part of the company\u2019s data.<\/p>

If the data of a management board member, authorised representative, owner, identified beneficial owner or other person connected with the company were removed from the company profile, the company profile could become incomplete, inaccurate or defective from a data-quality perspective. It could also create a contradiction with the Commercial Register, other public sources and credit or business information portals where the same relationship remains visible.<\/p>

Inforegister does not automatically or free of charge remove or close business-role-related personal data on a company profile solely because the person does not wish to see their name or role in connection with the company. Such a request is always assessed on the basis of the source of the data, the purpose of processing, the legal basis, the integrity of company data, the legitimate interests of third parties and the person\u2019s specific circumstances.<\/p>

Inforegister has already implemented proportionate visibility restrictions to protect personal data. In the public view for users who are not logged in, the personal identification code is not displayed in full; display of the personal identification code is limited to the first seven digits.<\/p>

This solution reduces the risk of misuse of the personal identification code and limits excessive identifiability in the public view, while preserving the understandability of business data, the ability to distinguish persons and the data quality of the company profile.<\/p>

If a person requests removal of data connected with their business roles to such an extent that the company profile connected with the person can no longer be displayed in a complete, accurate and understandable form, Inforegister may also restrict the public visibility of the relevant company profile.<\/p>

In such a case, restricting the company profile is not considered an obstacle to the exercise of data-subject rights, but a measure to avoid publishing incomplete, misleading, artificially distorted or public-source-inconsistent business information.<\/p>

Reactivation of a company profile may require data review, technical restoration and administrative actions. Such actions may be subject to a service fee according to the applicable price list. The administrative fee for reopening a company profile is 65 euros.<\/p>

24. Recipients, API clients and third parties<\/h3>

Inforegister and related services may make business data available in web environments, reports, API interfaces, data products, analytical services or contractual service views.<\/p>

An API interface is a technical method of data transmission. It does not change the nature of the data and does not in itself mean that the processing is different from or broader than the display of business data in a web environment, report or other business-information service. Through an API, data may be transmitted in structured and machine-readable form so that clients can use business data for assessing business risks, background checks, credit decisions, customer management, compliance checks or other legitimate purposes.<\/p>

Making business data technically available in machine-readable form is not unique to Inforegister. In the case of public registers and business-information services, it is customary that data can also be used through query services, open data, data files or API interfaces. The Commercial Register also enables technical access to business data and use of data in a manner that supports data reuse, queries or machine-readable use.<\/p>

If data is rectified, deleted or restricted, Inforegister notifies relevant recipients to the extent technically possible, proportionate and within Inforegister\u2019s control. Notification may take place, for example, through a data update, a change in an API response, a change in a service view, a data-record restriction or another technical solution.<\/p>

Inforegister cannot guarantee that a third party will delete or change data in its system immediately if it has previously lawfully received, stored or combined the data with other sources. Where a third party processes the data as an independent controller, that third party is responsible for the lawfulness, purposes, retention and handling of data-subject requests concerning its own processing.<\/p>

Inforegister is not responsible for how third parties have independently collected, stored, disclosed or processed the same or similar data from the Commercial Register, other public registers, company websites, other credit or business information portals or other lawful sources.<\/p>

Nor can Inforegister guarantee removal of data from third-party systems where those third parties have obtained the data from an independent source or process it on their own responsibility.<\/p>

If a data subject wishes business-related data concerning them to be rectified, restricted or removed also in a third party\u2019s system, the data subject must, where necessary, contact the relevant third party directly if that third party is an independent processor or controller.<\/p>

25. Backups, logs, archives and technical data<\/h3>

Inforegister and related services may retain technical logs, backups, case-handling data, archives and data necessary for evidentiary purposes where this is necessary for service security, system recovery, legal protection, protection of legal claims, prevention of misuse or compliance with a legal obligation.<\/p>

Such data is not used for public display of the person and is retained in technical or administrative environments with restricted access.<\/p>

Deletion of data contained in backups and archives may take place within technical retention cycles.<\/p>

26. Data-subject rights<\/h3>

A person has the right to submit a request for access to their personal data, rectification of data, deletion of data, restriction of processing or objection to processing.<\/p>

The principles of personal data processing by Inforegister and related services, including the categories of data processed, sources of data, purposes of processing, legal bases, categories of recipients and retention principles, are described in the privacy terms and the legitimate interests assessment.<\/p>

For this reason, before submitting an additional request, the data subject must review the privacy terms, the legitimate interests assessment and this procedure for restricting the visibility of a personal profile.<\/p>

If, after reviewing these documents, the data subject considers that they have a specific additional question, objection or request, they must specify the particular data category, processing purpose, legal basis, source, recipient category or visibility restriction about which they seek additional information or action.<\/p>

A general request whose content is already covered by the privacy terms, the legitimate interests assessment or this procedure does not mean that Inforegister must manually rewrite the same information each time or repeat it separately by email.<\/p>

In such a case, Inforegister may respond by referring to the relevant document or ask the data subject to specify the request.<\/p>

If the person disagrees with the response of Inforegister or a related service provider, the person has the right to contact the Data Protection Inspectorate or a court.<\/p>

27. Amendment and updating of the procedure<\/h3>

Inforegister may update this procedure if legislation, case law, data sources, technical solutions, the structure of services, the list of related services or the need to explain more precisely the principles for restricting the visibility of personal profiles changes.<\/p>

The updated version of the procedure will be published in the relevant environment of Inforegister or the related service.<\/p>\t\t\t\t\t\t\t\t<\/div>\n\t\t\t\t<\/div>\n\t\t\t\t

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Procedure for Restricting the Visibility of a Personal Profile<\/h1>
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Restriction of the public visibility of a person\u2019s business data in the Inforegister database and related services<\/strong><\/span><\/h4>

Effective from: 20.08.2021
Last amended: 01.07.2026<\/p>

1. Purpose of the document<\/span><\/h3>

This procedure explains what restriction of the visibility of a personal profile means in the Inforegister database and related services, when it may be requested, and what such restriction includes and does not include.<\/p>

Inforegister and related services process business-related data in order to support transparency of legal and commercial transactions, the reliability of the business environment, assessment of business risks, credit decisions, background checks of contractual partners, the visibility of companies, and the understanding of information originating from public and lawful sources.<\/p>

Restricting the visibility of a personal profile is an additional safeguard intended to reduce the public discoverability of a person\u2019s separate profile.<\/p>

2. Inforegister database and related services<\/span><\/h3>

For the purposes of this procedure, the term Inforegister database is used in a broad sense.<\/p>

It includes business data processed in the Inforegister environment and in related services, including data that may be used in the provision of Inforegister, Storybook, 1Contact, Kreedix and other services belonging to the same group of companies or otherwise related services.<\/p>

These services may use the same or partly overlapping data originating from public and lawful sources. However, the manner of display, purpose, scope visible to the user and legal basis for processing may differ from service to service.<\/p>

Restricting the visibility of a personal profile primarily means restricting the person\u2019s separate public profile and the related public display in those services where such a profile or public person view is visible to users.<\/p>

It does not automatically mean deletion of data from all Inforegister, Storybook, 1Contact, Kreedix or other related-service databases, internal systems, business-risk assessment models, contractual services, logs, archives or other data layers, where there is an ongoing legal basis for processing the data.<\/p>

3. Scope of this form<\/span><\/h3>

This form may be used to request restriction of the public visibility of a person\u2019s separate profile.<\/p>

The form is not an automatic request for deletion of data. Submitting the form also does not mean that all business-related data concerning the person will be removed from company profiles, business-relationship views, credit-risk assessment data layers, related services or the internal data stores of Inforegister.<\/p>

If a person wishes to submit a separate request for access to data, rectification of data, deletion of data, restriction of processing or objection to processing, this will be treated as a separate data-subject request.<\/p>

4. What does restricting the visibility of a personal profile mean?<\/span><\/h3>

Restricting the visibility of a personal profile means that the person\u2019s separate profile is no longer publicly visible to users who are not logged in, or otherwise to the general public.<\/p>

When the public visibility of a profile has been restricted, the closed profile view no longer displays substantive public information about the person. As a result, the profile content is not available to search engines in the usual manner and is not substantively indexable.<\/p>

When Inforegister restricts the visibility of a personal profile, Inforegister automatically or at the first technical opportunity submits a request to the main search engines to remove or re-crawl the relevant profile link.<\/p>

The speed at which search engines remove results or cached content is not fully controlled by Inforegister, but depends on the search engine\u2019s own indexing cycle, technical rules and procedure.<\/p>

Restricting the visibility of a personal profile does not mean that business-related data concerning the person is deleted from the entire Inforegister database or related services.<\/p>

5. Public display and data processing are different operations<\/span><\/h3>

Restricting the public visibility of personal data means restricting the display of data in a public web view or in service views directed at a broad user base.<\/p>

It does not automatically mean that processing of the data is terminated in all systems.<\/p>

In the databases of Inforegister and related services, data processing may continue, for example, for the following purposes: ensuring the currency of business data; assessing business risk and credit risk; background checks of contractual partners; preventing fraud and misuse; protecting legal claims; service security and logging; accounting, invoicing and customer relations; linking and updating data originating from public registers.<\/p>

Thus, visibility restriction is primarily a restriction on public display, not an automatic termination of all data processing.<\/p>

6. A personal profile and a company profile are different views<\/span><\/h3>

In the Inforegister database and related services, a distinction must be made between a person\u2019s separate profile and a company profile.<\/p>

A personal profile aggregates on one view the business roles, relationships and business data concerning a person that originate from public or lawful sources.<\/p>

A company profile describes a specific company, its management, representation rights, owners, identified beneficial owners, financial indicators, risks, reporting, fields of activity, contact details and other company-related data.<\/p>

If Inforegister restricts the public visibility of a person\u2019s separate profile, this does not automatically mean that the person\u2019s name, role or relationship will be removed from the company profile where that information is necessary in order to understand the company data.<\/p>

7. Integrity of the company profile and data quality<\/span><\/h3>

The purpose of a company profile is to give the user a complete and accurate overview of the company. Such an overview is not possible without the natural persons connected with the company, because the company\u2019s management, representation rights, ownership relationships, identified beneficial owners, historical roles and related companies are expressed through specific people.<\/p>

Personal data connected with a company cannot be treated solely as part of a separate personal profile. Such data is at the same time part of the company\u2019s data. If a person were removed from a company profile solely because the person\u2019s separate profile is closed, the company profile could become not only incomplete, but also defective from a data-quality perspective.<\/p>

In such a situation, the same person associated with the company would remain visible in official registers, including the Commercial Register, and in other credit and business information portals, while the relationship would be missing from the Inforegister company profile. To the user, this could create the misleading impression that the Inforegister database is incomplete, outdated or technically defective.<\/p>

Inforegister\u2019s purpose is not to create a distorted or artificially fragmented data view of a company. Therefore, Inforegister may restrict the public visibility of a person\u2019s separate profile while retaining the person\u2019s name, role and relationship on the company profile to the extent necessary for understanding the company\u2019s management, representation rights, ownership, identified beneficial owners, history, business relationships, data quality and reliability.<\/p>

8. Personal data connected with a company<\/span><\/h3>

If a person is or has been a member of the management board, shareholder, identified beneficial owner, founder, contact person, authorised representative or holds another role connected with business activity, that information may form part of the company\u2019s public background information.<\/p>

The purpose of such data is not to describe the person\u2019s private life, but to provide an overview of the company\u2019s management, representation rights, ownership relationships, identified beneficial owners, business relationships, history and reliability.<\/p>

Data relating to a business role is therefore not automatically removed from a company profile solely because the person wishes to restrict the visibility of their separate personal profile.<\/p>

9. Related services: Inforegister, Storybook, 1Contact, Kreedix and other services<\/span><\/h3>

Business data contained in or connected with the Inforegister database may be used in different services for different purposes.<\/p>

For example, the same or partly overlapping dataset may be necessary: in Inforegister for displaying company background information, business relationships, credit risk and public business information; in Storybook for managing company visibility, a digital profile, marketing information, brand image and company content pages; in 1Contact for supporting contacts, sales activity, competitive analysis or business-to-business communication; and in Kreedix for assessing credit risk, payment behaviour, claims, debt management or the background of contractual partners.<\/p>

For this reason, visibility restriction is assessed by service and by data category. If a person\u2019s separate public profile is closed or its visibility is restricted in one service, this does not automatically mean that business-related data concerning the same person may not be used in another service where there is a separate purpose and legal basis for doing so.<\/p>

10. Relationship with the Commercial Register, public sources and the public nature of business data<\/span><\/h3>

Inforegister uses public and lawful sources, including data from the Commercial Register, when processing business data.<\/p>

The Commercial Register is the official register whose function is to record data entered in the register concerning legal persons. Commercial Register data is an important primary source, but it does not always provide the user with a complete picture of a company\u2019s financial position, payment behaviour, credit risk, business relationships, management history, related persons or reliability.<\/p>

Inforegister does not replace the Commercial Register and is not a state register. Inforegister is an environment for business information, credit information and business analytics, the purpose of which is to make data originating from public and lawful sources understandable, comparable and practically usable for the user.<\/p>

Inforegister is therefore not limited to the technical reproduction of register data. Based on data originating from public and lawful sources, Inforegister may prepare aggregate views, credit assessments, credit scores, risk indicators, relationship maps, historical overviews, payment-behaviour assessments, comparisons by field of activity and other analytical indicators.<\/p>

The purpose of such analytical processing is not to disclose information concerning a person\u2019s private life, but to help users assess a company\u2019s background, credit risk, solvency, reliability, management, ownership relationships and business connections.<\/p>

Without analysing, comparing, linking and assessing risk based on data, it would not be possible to provide a substantive credit or business background assessment service. Credit-risk assessment inherently requires that data from different sources be processed together, compared, updated and presented to the user as an understandable assessment.<\/p>

Consequently, an Inforegister company profile may contain more information than the Commercial Register card. This does not in itself constitute excessive data processing where the data is connected with business activity, originates from lawful sources and is processed in accordance with the principles of purpose limitation, proportionality and legitimate interest.<\/p>

If a person considers that a specific data category or analytical indicator is incorrect, outdated or disproportionate, they may submit a reasoned request concerning that matter. Such a request is assessed by reference to the specific data category and processing purpose. This does not mean that Inforegister must automatically limit itself to the technical reproduction of the Commercial Register card only.<\/p>

11. Other credit and business information portals<\/span><\/h3>

The display of business-related personal data is not unique to Inforegister.<\/p>

Data concerning company managers, owners, identified beneficial owners, related persons, payment behaviour, credit risk, business relationships and background information is also displayed by other credit, business-information and background-check portals. The same or similar data may also be visible in the Commercial Register, public registers, official notices, company websites, documents, search engines and other lawful sources.<\/p>

This means that Inforegister is often not the only or the original source where business-related data appears. Inforegister\u2019s role is to aggregate, analyse and present data originating from public and lawful sources in a form understandable to users.<\/p>

If a person submits to Inforegister a request for extensive removal or concealment of their business-related data, Inforegister may also assess whether the same or similar information remains publicly available in other registers, portals or public sources.<\/p>

If the data subject claims that Inforegister\u2019s processing specifically causes them concrete harm, risk or a disproportionate interference, Inforegister may ask the data subject to explain the particular impact of Inforegister\u2019s processing compared with the publication of the same or similar data in other public sources or business-information portals.<\/p>

In such a case, Inforegister may also request information on whether the data subject has submitted similar requests to other data publishers or portals where the same or similar data is publicly available. The purpose of asking for such information is not to restrict the exercise of data-subject rights, but to assess the justification, proportionality, actual impact and specific circumstances of the request.<\/p>

If the same or similar information remains publicly visible in the Commercial Register, other credit and business information portals or other lawful sources, an extensive removal request directed only against Inforegister may not achieve the data subject\u2019s stated objective. In such cases, Inforegister assesses the request separately, taking into account both the data subject\u2019s rights and the legitimate interests of Inforegister, service users and third parties.<\/p>

Each service provider is responsible for ensuring that its own processing is lawful, purposeful and proportionate. Inforegister is not responsible for how other registers, portals or data publishers process the same or similar data.<\/p>

12. Relationship maps, aggregate views and visualisations<\/span><\/h3>

Inforegister and related services may display data concerning companies and persons also as aggregate views, relationship maps, graphs or visualisations.<\/p>

The purpose of such views is to help understand company management, ownership, identified beneficial owners, related companies, historical roles, business relationships and business risks.<\/p>

Visualisation does not change the nature of the data into private-life information. It is a clearer and more practical presentation of business-related data.<\/p>

If the visibility of a person\u2019s separate profile is restricted, Inforegister may also restrict public aggregate views directly connected with that profile. This does not, however, mean that all references to the person\u2019s business roles disappear from company profiles or from data layers necessary for assessing business risk.<\/p>

13. What visibility restriction does not mean<\/span><\/h3>

Restricting the visibility of a personal profile does not automatically mean: deletion of all personal data from the databases of Inforegister or related services; removal of the person\u2019s name or role from a company profile; deletion of historical business relationships; removal of data from the Commercial Register or other public sources; removal of data from other credit, business-information or background-check portals; removal of data from the internal or contractual data layers of Kreedix, Storybook, 1Contact or other related services; immediate deletion of search-engine caches; or deletion of internal logs, archives, case-handling data or backups of Inforegister or related services where their retention has a legal, technical or evidentiary basis.<\/p>

14. When visibility is restricted<\/span><\/h3>

Inforegister may restrict the public visibility of a person\u2019s separate profile where the person submits the relevant request and their identity has been verified.<\/p>

Visibility may also be restricted as a matter of goodwill, even if the person does not submit extensive evidence of a specific risk.<\/p>

If a person refers to a specific risk, such as threats, harassment, stalking, identity theft, police or court proceedings or another provable risk, Inforegister may request additional explanations or documents.<\/p>

Inforegister assesses each request on the basis of its content, the scope of the data, the purpose of processing, the legal basis and the specific circumstances.<\/p>

15. Submission of the request and verification of identity<\/span><\/h3>

A request to restrict the visibility of a personal profile is submitted through the relevant Inforegister request form.<\/p>

Inforegister does not process a request to restrict the visibility of a personal profile solely on the basis of an ordinary email. If a person sends a request by email, Inforegister directs the requester to complete the relevant request form.<\/p>

The same applies where the request has been sent as a digitally signed document. A digitally signed communication may help verify the requester\u2019s identity, but in order to process the visibility-restriction request, the requester must still complete the Inforegister request form so that the content, scope, confirmations and handling data of the request are submitted in a uniform and verifiable format.<\/p>

Use of the request form is necessary in order to: verify the requester\u2019s identity; link the request to the correct personal profile; prevent erroneous or malicious requests submitted on behalf of another person; record the date, content and scope of the request; ensure that the requester has reviewed the terms of visibility restriction; and process similar requests uniformly and verifiably.<\/p>

When submitting the form, the requester confirms the submission of the request through their email address. Preferably, the email address used is one associated with the requester or with a company connected to the requester in the Inforegister database, the Commercial Register or another public or lawful source.<\/p>

If the requester uses another email address or if Inforegister has a reasonable doubt as to the requester\u2019s identity, authority to represent or the lawfulness of the request, Inforegister may ask for additional data, confirmations or documents.<\/p>

By submitting the request form, the requester confirms that they have reviewed the following documents: 1. the legitimate interests assessment; 2. the privacy terms; 3. this procedure for restricting the visibility of a personal profile.<\/p>

Reviewing these documents is necessary so that the requester understands what visibility restriction means, what it does not mean, for what purposes Inforegister and related services process business data, and why restricting the visibility of a personal profile does not automatically mean deletion of all business-related data concerning the person from the entire database or from company profiles.<\/p>

If the request form has been duly submitted and the requester\u2019s identity has been sufficiently verified, Inforegister checks the person\u2019s profile, related data and the scope of the request. Visibility restrictions are then applied and the requester is notified by email of the actions taken.<\/p>

If the request is unclear, incomplete, concerns the wrong person or cannot be processed because the requester cannot be identified, Inforegister may leave the request unprocessed until the deficiencies have been remedied.<\/p>

16. Processing of the request<\/span><\/h3>

After a duly submitted request has been received, Inforegister checks the person\u2019s profile, related data, the scope of the request and the data submitted for verifying the person\u2019s identity.<\/p>

If the request is duly submitted and the person has been sufficiently identified, Inforegister processes the visibility-restriction request in an automated or semi-automated manner. Actions connected with restricting the public visibility of a personal profile are generally performed within 24 hours on business days.<\/p>

The actions may include restricting the public visibility of the person\u2019s separate profile, removing the content of the closed profile from the view of users who are not logged in, submitting a removal or re-crawling request to search engines, and recording the actions taken in a processing log.<\/p>

After the actions have been taken, the requester is notified by email. In the notification, Inforegister may explain which actions were taken, to what extent visibility was restricted and what the visibility restriction does not include.<\/p>

If the request is unclear, incomplete, concerns the wrong person or cannot be processed because the person cannot be identified, Inforegister may request additional data or explanations. In such a case, the 24-hour period does not begin to run until the request has been duly submitted and the person sufficiently identified.<\/p>

17. Search engines and cache<\/span><\/h3>

When the public visibility of a person\u2019s profile is restricted, the content of the closed profile is no longer publicly visible to users who are not logged in. In such a case, search engines can no longer read or index the substantive profile information in the usual manner.<\/p>

After the visibility of a personal profile has been restricted, Inforegister automatically submits a request to the main search engines to remove or re-crawl the relevant profile link.<\/p>

For Google, Inforegister submits the removal request through Google Search Console and, in ordinary circumstances, the reference to the closed profile is removed from Google search results in approximately 24 hours. Inforegister cannot, however, give an absolute guarantee as to the final removal time by Google or any other search engine, because search-result updates depend on the search engine\u2019s own technical rules, schedule and decisions.<\/p>

For other search engines, including Bing, the time for removal or re-crawling may differ and depends on the procedure and indexing cycle of the relevant search engine.<\/p>

Inforegister does not guarantee that a search engine will remove a previous search result, title, description or cached information immediately after the profile is closed. Search-engine results, caches, archives and indexing cycles are not fully under Inforegister\u2019s control.<\/p>

After submitting a removal request, Inforegister does not carry out continuous follow-up checks of search-engine results and does not send separate confirmations as to when the search engine has removed, changed or re-indexed a particular result.<\/p>

A search engine may in certain cases display earlier references, descriptions or archived data even after the profile has been closed. This may occur because of the search engine\u2019s cache, an archived copy, third-party websites, repeated user searches, indexing delays or the search engine\u2019s own data processing.<\/p>

If the person wishes to monitor whether and when search-engine results change, they must check this themselves in the relevant search engine. Inforegister\u2019s obligation is limited to restricting the public visibility of the profile and submitting an automatic removal or re-crawling request to the search engine.<\/p>

If, after the profile has been closed, a search engine continues to display an earlier reference, description or archived result, the person may also contact the relevant search engine directly and use the search engine\u2019s own removal or refresh request forms.<\/p>

For Google, the person may use, for example: Google \u201cRemove outdated content\u201d for situations where a page has already been changed, closed or removed but Google still displays an old result, title, description or cached information: https:\/\/search.google.com\/search-console\/remove-outdated-content; Google \u201cResults about you\u201d, through which a person can monitor and request removal from Google Search of search results containing their personal data: https:\/\/myactivity.google.com\/results-about-you; or the removal request function available from the Google search result by opening the additional information or three-dot menu next to the result and selecting the relevant removal options. Google has created \u201cResults about you\u201d and search-result removal options so that individuals can request and monitor the removal of search results containing their personal information themselves.<\/p>

For Bing and Microsoft, the person may use, for example: Bing Webmaster Tools – Content Removal, Bing\u2019s tool for removing content at specific URLs: https:\/\/www.bing.com\/webmasters\/tools\/contentremoval; and Microsoft Bing – Report a concern, Microsoft\u2019s form for reporting a concern or submitting a removal request concerning a Bing result: https:\/\/www.microsoft.com\/en-us\/concern\/bing<\/p>

Inforegister is not responsible for how Google, Bing or any other search engine processes a removal request submitted by the person themselves. Monitoring search-engine results, submitting additional requests and checking removal confirmations are the person\u2019s own option and responsibility.<\/p>

18. Rectification of incorrect data and business-related contact details<\/span><\/h3>

If a person considers that data displayed in Inforegister or related services is incorrect, outdated or misleading, the person must provide a specific and detailed reference to the data, data field or data category that needs to be rectified.<\/p>

A general statement that \u201cthe data is incorrect\u201d, \u201crectify all data\u201d or \u201cbring the data into line with the Commercial Register\u201d is not sufficient if it does not identify the specific data field, company, person, role, address, contact detail, relationship, date, assessment or other data category the requester has in mind.<\/p>

Where possible, the requester should provide a specific link, screenshot, company name or registry code, a description of the data field requiring rectification, an explanation of the alleged error and the correct information or a document confirming the correction.<\/p>

If the request is general, unclear or does not make it possible to identify which specific data should be checked, Inforegister may request additional explanations from the requester. Until the necessary detailed information has been provided, Inforegister cannot substantively process the rectification request.<\/p>

If the requester refers to several companies or claims that \u201call data\u201d is incorrect, the requester must indicate separately for each company and for each data item to be rectified which data field the requester considers incorrect and what the correct information should be.<\/p>

Incorrect, misleading or clearly excessive data is rectified, restricted or removed in accordance with the source of the data, the purpose of processing, the legal basis and the specific circumstances.<\/p>

Inforegister does not collect or search for persons\u2019 private contact details, such as a private personal telephone number, personal email address or residential address, for the purpose of publishing them on a personal profile.<\/p>

If Inforegister or related services display a telephone number, email address or address, it is generally connected with the contact details of a company, FIE, apartment association, non-profit association, foundation or other legal or economic activity. Such data may originate from the Commercial Register, data published by the company itself, the company\u2019s website, public registers, official notices or other lawful sources.<\/p>

Company contact details are not automatically treated as a person\u2019s private contact details merely because the person is a management board member, FIE, representative, owner, identified beneficial owner or other person connected with the company.<\/p>

If a person considers that an address, telephone number or email address displayed in connection with a company is incorrect, outdated or should no longer be used as the company\u2019s contact detail, the relevant source from which the information originates must first be corrected. If the data originates from the Commercial Register, the data must be changed or removed in the Commercial Register. If the data originates from the company\u2019s website or another public source, the data must be changed in that source.<\/p>

After source data has changed, Inforegister may update, rectify or restrict the data displayed in its own database.<\/p>

In the case of FIEs, apartment associations and other forms of economic activity closely connected with a person, the address of the company or association may coincide with the person\u2019s place of residence. In such a case, displaying the address in Inforegister does not mean that Inforegister has collected the address in order to describe the person\u2019s private life. If the address is entered in the Commercial Register or another public source as the address of a company, FIE or association, it is treated primarily as contact information connected with the relevant business or association activity.<\/p>

If a person wishes the address of a company, FIE, apartment association or other entity not to be visible in public business data, they must first assess whether the relevant address can be changed in the Commercial Register or another primary source. Inforegister can update its data in accordance with changes in the source data.<\/p>

19. Objection to processing and proof of specific circumstances<\/span><\/h3>

If a data subject objects to data processing carried out by Inforegister on the basis of legitimate interest, the data subject must describe their specific situation and explain the particular, real and person-specific impact arising specifically from Inforegister\u2019s processing.<\/p>

General statements that the publication of business data could theoretically enable spam, unwanted contacts, mass collection, identity theft or other misuse are not sufficient in themselves if the data subject does not explain how and why their specific situation differs from the ordinary impact associated with the public nature of business data.<\/p>

If the same or similar business information remains visible in the Commercial Register, other public registers, credit and business information portals, company websites or other lawful sources, Inforegister may ask the data subject to explain the specific and disproportionate impact of Inforegister\u2019s processing compared with the publication of the same or similar data elsewhere.<\/p>

Where possible, the data subject must provide concrete circumstances or evidence, such as references to actual misuse, harassment, threats, an identity-theft incident, a security risk, court proceedings, police proceedings or another circumstance showing that their situation requires a different assessment from the ordinary case.<\/p>

If the data subject does not provide concrete circumstances or evidence and limits the objection to a general statement that any publication of business data may theoretically be unpleasant or risky, Inforegister assesses the objection on the basis of the information available. In such a case, Inforegister may conclude that a general and unsubstantiated objection does not override the legitimate interest of Inforegister, service users and third parties in processing business data.<\/p>

20. Deletion requests and objections<\/span><\/h3>

A request for deletion of personal data or an objection to processing does not automatically result in deletion of all data concerning the person.<\/p>

Such a request is assessed separately, taking into account the source of the data, the purpose of processing, the legal basis, the public nature of business data, the legitimate interests of third parties, the reliability of legal and commercial transactions and the person\u2019s specific circumstances.<\/p>

Where there is an ongoing legal basis for processing the data, Inforegister or a related service provider may continue processing the data even after a deletion request or objection has been submitted.<\/p>

If the request is granted in part, Inforegister may restrict public visibility, rectify data, remove incorrect data or apply other proportionate measures without deleting all data from the entire database.<\/p>

The data subject may not unilaterally determine that business-related data concerning them may be processed only in the form of a Commercial Register card and not as part of any analytical, credit-information or background-check service. Such a request is assessed according to the source of the data, the purpose of processing, the legal basis, the person\u2019s specific situation and the legitimate interests of Inforegister and third parties.<\/p>

21. Requests for deletion from the entire database<\/span><\/h3>

If a person requests deletion of their data from all databases of Inforegister and related services, this is treated as a separate data-subject request.<\/p>

Such a request is not fulfilled automatically merely because it has been submitted.<\/p>

For each data category, Inforegister assesses separately: the source from which the data originates; the service in which the data is used; the purpose for which the data is processed; the legal basis for processing; whether the data is necessary for business information, credit-risk assessment, contractual relationships, legal claims, security or the reliability of legal and commercial transactions; and whether deletion of the data would harm the integrity of business data, the legitimate interests of third parties or the reliability of the service.<\/p>

Where there is an ongoing legal basis for processing the data, processing may continue even where the person\u2019s public profile has been closed.<\/p>

22. Excessive, repetitive or unfounded requests<\/span><\/h3>

Inforegister responds to data-subject requests without undue delay and within the statutory deadline.<\/p>

The principles for restricting the visibility of a personal profile and for processing business data are explained in Inforegister\u2019s published documents, including: 1. the privacy terms; 2. the legitimate interests assessment; 3. the procedure for restricting the visibility of a personal profile.<\/p>

Before submitting further explanations, objections or requests, the requester must review these documents. By submitting the request form, the requester confirms that they have reviewed the documents and understands the principles of visibility restriction.<\/p>

If the data subject requests explanations separately for each individual data field, data category, company, relationship, service, recipient or other processing element, Inforegister assesses whether such a request is necessary and proportionate in view of the purpose of the request.<\/p>

Inforegister may respond by data categories, processing purposes, sources, recipient categories and legal bases if that form of response gives the data subject an understandable overview of the data processing and does not cause a disproportionate administrative burden.<\/p>

Inforegister is not required to prepare, each time, a separate manual legal analysis for every individual data field, company profile, person relationship, API use case or technical data layer if the relevant information is substantively already covered in the privacy terms, the legitimate interests assessment, the procedure for restricting the visibility of a personal profile, or if responding by categories is sufficient in view of the content of the request.<\/p>

If the requester considers that a specific point, sentence or principle contained in the documents remains unclear, the requester must refer precisely to that point, sentence or question for which an explanation is sought. A general statement such as \u201cexplain everything again\u201d, \u201cI do not understand\u201d or \u201canswer everything point by point\u201d is not sufficient if it does not identify the specific matter requiring further explanation.<\/p>

If a person submits repetitive, identical, manifestly unfounded or excessive requests, Inforegister may assess the administrative burden of processing the request and apply measures permitted by law.<\/p>

Such measures may include requesting additional explanations, refusing to fulfil a repetitive request, or charging a reasonable fee where fulfilling the request would cause a disproportionate administrative burden.<\/p>

Inforegister does not treat repetitive identical communications as a new request unless they contain new circumstances, new evidence or new legally relevant information.<\/p>

23. Restriction of the visibility of a company profile in exceptional cases<\/span><\/h3>

Restricting the visibility of a personal profile does not automatically mean that the person\u2019s name, role, representation right, management role, ownership relationship, identified beneficial-owner status or other business-related relationship is removed from the profile of the company connected with that person.<\/p>

The purpose of a company profile is to provide the user with an accurate, complete overview of the company that is consistent with public sources. Company management, representation, ownership, identified beneficial owners and business relationships are expressed through specific natural persons. Therefore, a person\u2019s role on a company profile cannot be treated solely as separate personal data, but is also part of the company\u2019s data.<\/p>

If the data of a management board member, authorised representative, owner, identified beneficial owner or other person connected with the company were removed from the company profile, the company profile could become incomplete, inaccurate or defective from a data-quality perspective. It could also create a contradiction with the Commercial Register, other public sources and credit or business information portals where the same relationship remains visible.<\/p>

Inforegister does not automatically or free of charge remove or close business-role-related personal data on a company profile solely because the person does not wish to see their name or role in connection with the company. Such a request is always assessed on the basis of the source of the data, the purpose of processing, the legal basis, the integrity of company data, the legitimate interests of third parties and the person\u2019s specific circumstances.<\/p>

Inforegister has already implemented proportionate visibility restrictions to protect personal data. In the public view for users who are not logged in, the personal identification code is not displayed in full; display of the personal identification code is limited to the first seven digits.<\/p>

This solution reduces the risk of misuse of the personal identification code and limits excessive identifiability in the public view, while preserving the understandability of business data, the ability to distinguish persons and the data quality of the company profile.<\/p>

If a person requests removal of data connected with their business roles to such an extent that the company profile connected with the person can no longer be displayed in a complete, accurate and understandable form, Inforegister may also restrict the public visibility of the relevant company profile.<\/p>

In such a case, restricting the company profile is not considered an obstacle to the exercise of data-subject rights, but a measure to avoid publishing incomplete, misleading, artificially distorted or public-source-inconsistent business information.<\/p>

Reactivation of a company profile may require data review, technical restoration and administrative actions. Such actions may be subject to a service fee according to the applicable price list. The administrative fee for reopening a company profile is 65 euros.<\/p>

24. Recipients, API clients and third parties<\/span><\/h3>

Inforegister and related services may make business data available in web environments, reports, API interfaces, data products, analytical services or contractual service views.<\/p>

An API interface is a technical method of data transmission. It does not change the nature of the data and does not in itself mean that the processing is different from or broader than the display of business data in a web environment, report or other business-information service. Through an API, data may be transmitted in structured and machine-readable form so that clients can use business data for assessing business risks, background checks, credit decisions, customer management, compliance checks or other legitimate purposes.<\/p>

Making business data technically available in machine-readable form is not unique to Inforegister. In the case of public registers and business-information services, it is customary that data can also be used through query services, open data, data files or API interfaces. The Commercial Register also enables technical access to business data and use of data in a manner that supports data reuse, queries or machine-readable use.<\/p>

If data is rectified, deleted or restricted, Inforegister notifies relevant recipients to the extent technically possible, proportionate and within Inforegister\u2019s control. Notification may take place, for example, through a data update, a change in an API response, a change in a service view, a data-record restriction or another technical solution.<\/p>

Inforegister cannot guarantee that a third party will delete or change data in its system immediately if it has previously lawfully received, stored or combined the data with other sources. Where a third party processes the data as an independent controller, that third party is responsible for the lawfulness, purposes, retention and handling of data-subject requests concerning its own processing.<\/p>

Inforegister is not responsible for how third parties have independently collected, stored, disclosed or processed the same or similar data from the Commercial Register, other public registers, company websites, other credit or business information portals or other lawful sources.<\/p>

Nor can Inforegister guarantee removal of data from third-party systems where those third parties have obtained the data from an independent source or process it on their own responsibility.<\/p>

If a data subject wishes business-related data concerning them to be rectified, restricted or removed also in a third party\u2019s system, the data subject must, where necessary, contact the relevant third party directly if that third party is an independent processor or controller.<\/p>

25. Backups, logs, archives and technical data<\/span><\/h3>

Inforegister and related services may retain technical logs, backups, case-handling data, archives and data necessary for evidentiary purposes where this is necessary for service security, system recovery, legal protection, protection of legal claims, prevention of misuse or compliance with a legal obligation.<\/p>

Such data is not used for public display of the person and is retained in technical or administrative environments with restricted access.<\/p>

Deletion of data contained in backups and archives may take place within technical retention cycles.<\/p>

26. Data-subject rights<\/span><\/h3>

A person has the right to submit a request for access to their personal data, rectification of data, deletion of data, restriction of processing or objection to processing.<\/p>

The principles of personal data processing by Inforegister and related services, including the categories of data processed, sources of data, purposes of processing, legal bases, categories of recipients and retention principles, are described in the privacy terms and the legitimate interests assessment.<\/p>

For this reason, before submitting an additional request, the data subject must review the privacy terms, the legitimate interests assessment and this procedure for restricting the visibility of a personal profile.<\/p>

If, after reviewing these documents, the data subject considers that they have a specific additional question, objection or request, they must specify the particular data category, processing purpose, legal basis, source, recipient category or visibility restriction about which they seek additional information or action.<\/p>

A general request whose content is already covered by the privacy terms, the legitimate interests assessment or this procedure does not mean that Inforegister must manually rewrite the same information each time or repeat it separately by email.<\/p>

In such a case, Inforegister may respond by referring to the relevant document or ask the data subject to specify the request.<\/p>

If the person disagrees with the response of Inforegister or a related service provider, the person has the right to contact the Data Protection Inspectorate or a court.<\/p>

27. Amendment and updating of the procedure<\/span><\/h3>

Inforegister may update this procedure if legislation, case law, data sources, technical solutions, the structure of services, the list of related services or the need to explain more precisely the principles for restricting the visibility of personal profiles changes.<\/p>

The updated version of the procedure will be published in the relevant environment of Inforegister or the related service.<\/p><\/div>\t\t\t\t\t\t\t\t<\/div>\n\t\t\t\t<\/div>\n\t\t\t\t\t<\/div>\n\t\t<\/div>\n\t\t\t\t\t<\/div>\n\t\t<\/section>\n\t\t\t\t<\/div>\n\t\t","protected":false},"excerpt":{"rendered":"

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